Position: Programme Administrator (Maternity Cover)

Team: Programme Support and Learning

Reports to: Director Programme Support and Learning

Based in: The Hague, Netherlands

Duration: 8 months (mid-March to beginning of November)

Salary range: Korn Ferry Level 11

The Programme Administrator (PA) will be responsible for all the administrative tasks related to grants and contracts as required by the Director of Programme Support and Learning. The PA is expected to manage all administrative controlling, logistics, and compliance from partners, including delivery of quality proposals and reporting from partners. This role requires close attention to detail, strong organisational and time-management skills, and comfort in communicating (written and verbal) with diverse stakeholders. The PA reports to the Director Programme Support and Learning, with a dotted line to the Programme Administration Coordinator and Portfolio Representatives (Africa, Mission-Related Investments and Fellowship Manager).

Grant administration:

• Manage the administration of grants, contract agreements, and expenses following internal procedures and quality standards
• Provide administration support and communication to partners and consultants
• Update the Foundation’s internal management and monitoring systems with the necessary and accurate data, meeting all audit requirements, including document archiving and authorisation evidence
• Request and check relevant due diligence documents of proposed partners
• Review budget proposals and flag items for consideration with project owners, and monitor budgets and No-Cost-Extension request from partners
• Liaise with the Finance unit regarding budget assessments and payments

General:

• Support the Director Programme Support and Learning in relevant programme discussions, decisions, and any other areas the Director deems necessary
• Support the Finance team and Controller on requests for the yearly institutional audits
• Support on tasks and projects as requested by the Programme Administration Coordinator
• Support various teams in the Foundation on the preparation of reports (i.e. input for the Annual Report)
• Support and facilitate knowledge sharing with the other administrators and portfolio teams
• Quality control and making suggestions for improvement regarding workflow processes and administrative systems

Inside the Foundation: Programme Team, Finance Team, and all staff

Outside the Foundation: All Foundation’s partners and contacts relevant to their work

• A bachelor’s degree or equivalent professional experience

• 5 years’ experience in an administrative role (ideally in an international organisation)

• Fluent in English (a second language relevant to the Foundation’s geographic portfolios is an advantage)

• Strong interpersonal skills

• Project management experience providing support on operational projects

• Knowledge of Microsoft Office, Teams and Salesforce and comfortable using other digital tools

• Legal experience is an advantage

• Tech savvy and strong analytical skills

• Excellent planning and organising skills

• Self-sufficient with a can-do approach to overall work and challenges

• Comfortable working in a multicultural environment

• Ability to meet deadlines

• Motivated, energised, and excited to work for the mission of the Foundation

Organisation competencies:

• Teamwork

• Learning ability

• Results orientation

Job-specific competencies:

• Problem Analysis

• Organisation of own work

• Adaptability

About the Van Leer Foundation

The Foundation aims to contribute to inclusive societies where all children and communities can flourish. We do this by bringing people together with different perspectives and supporting them to achieve large-scale impact. Our work covers three main activities:

A Good Start. Giving all children a good start in life sets the foundation for inclusive societies. Through our flagship programme on early childhood development, we work globally to improve the wellbeing of babies, toddlers, and their caregivers. We provide investment and knowledge to help leaders develop and scale effective policies and services.

Van Leer Institutions. We believe the human sciences and the arts are powerful tools to promote inclusive societies because they can help make space for divergent views and mutual understanding. This underpins our support for the Van Leer Jerusalem Institute and Jerusalem Film Center. We support both through recurring annual grants.

The Endowment. We rely on our endowment to finance our philanthropic activities and do not raise funds. The endowment invests in a highly diversified portfolio of public market equity and debt and has a substantial allocation to private equity. The full portfolio is screened to meet ESG criteria. We also have an allocation for mission-related investments (MRI) through which we invest in funds aligned with the UN Sustainable Development Goals closest to our work on early childhood development.

Our team consists of 40+ professionals representing more than 20 nationalities. We have offices in Brazil, India, Israel, Jordan, Senegal and the Netherlands. The team has a wide array of expertise including in early childhood development, urban planning, effective philanthropy, public policy, executive education, monitoring and evaluation, advocacy, strategic communications, impact investing and financial management.