Job Vacancy: Department/Projectsecretary

Are you a natural organizer and coordinator with a passion for international shipbuildingprojects? Do you want to play an important role in coordinating towards our site teams who are responsible for construction projects abroad? If so, read on and apply directly for the vacancy of Department/Project Secretary Shipbuilding to join our IP Department/Project Management Office at Royal IHC in Kinderdijk!

About the International Production Department:

The International Production Department ensures the success of our shipbuilding projects worldwide. We uphold the highest standards of craftsmanship, quality, price competitiveness, and timely delivery. Our goal is to pioneer sustainable shipbuilding practices and support shipyards from the project's inception to delivery. We want to be globally recognized for excellence in shipbuilding, setting benchmarks for quality, competitive pricing, and timely delivery. We aim for every vessel to reflect our commitment to superior craftsmanship and sustainability.

Job Description: As a Department/Project Secretary, you arrange everything for the Head of International Production and work closely with the other project secretaries in supporting our project management team by ensuring the smooth operation of project activities.

You will be responsible for:

• Provide administrative support to the project management team.
• Be alert on all ongoing activities within the projects.
• Schedule meetings and coordinate agendas.
• Organize travel arrangements including visa.
• Coordinate arrangements for international clients or representatives (e.g. housing, residence permits).
• Prepare and distribute meeting agendas, minutes and project documentation.
• Maintain project files and records, ensuring accuracy and confidentiality.
• Facilitate communication between project stakeholders, team members, clients and vendors.
• Perform other administrative duties as required.
• Support the Head of IP in an International environment
• Handle all local conditions and contract arrangements for site team members
• Manage the invoicing process related to site team activities

Job requirements:

• Minimum 3-5 years of experience in a similar secretarial or project support role.
• Strong organizational and coordination skills and an eye for detail.
• Flexible and capable to give priority to tasks in a dynamic working environment.
• Excellent written and verbal communication skills in Dutch and English language.
• Proficiency in Microsoft Office and affinity with IT tools.
• Socially skilled and a real teamplayer

Royal IHC offers you:

• A salary between €3,309 and €3,665 gross per month, plus 8% holiday allowance.
• Plenty of time off: 40 vacation days for a full-time position, with the option to buy or sell additional leave.
• A profit-sharing scheme that lets you share in Royal IHC’s success.
• Flexible working: A home office allowance of €2.45 per day + a one-time payment of €750 to set up your workspace.
• Travel allowance of €0.21 per kilometer for the days you commute to the office.
• A solid pension plan through PME.
• Room to grow: Numerous internal career opportunities and a training budget + access to our IHC Academy to support your development.
• Health and energy: Unlimited access to our in-house gym (in exchange for the sustainable employability day).
• Royal IHC takes care of things you’d rather not worry about, but that are still important—such as disability insurance, partner pension, and the option to have additional healthcare costs reimbursed through our Social Fund.