Purchase & Procurement Assistant

Are you looking for a new opportunity to take your career to a higher orbit? To join an international group with a successful track record in Space Engineering? A job adapted to your career ambitions and in which you could have an impact for the years to come?

We are looking for a Purchase & Procurement Assistant to work at ESA’s premises at ESAC (Madrid, Spain), ESRIN (Frascati, Italy) or ESTEC (Noordwijk, the Netherlands), where you will support the Agency’s Purchase Office in the administration and coordination of procurement activities across multiple ESA establishments and organisational functions.

The role will involve supporting purchase order processing, maintaining procurement records and documentation, coordinating with internal stakeholders and suppliers, monitoring procurement activities, and assisting with reporting and compliance tasks, helping to ensure the smooth and efficient operation of ESA’s purchasing processes.

About the client and location

The European Space Agency’s (ESA) Purchase Office supports the delivery of ESA’s programmes, projects and operational activities through the procurement of goods and services across multiple ESA establishments. As part of a centralised function serving sites throughout Europe, the Purchase Office provides purchasing expertise, supplier management and procurement support, ensuring that procurement activities are conducted efficiently, transparently and in accordance with ESA regulations and procedures.

Tasks and activities

The scope of work will include:

• Supporting the processing of purchase orders and procurement requests.
• Maintaining procurement records, databases and documentation.
• Monitoring procurement activities and purchase order status.
• Managing procurement correspondence and supplier information.
• Ensuring procurement documentation is complete and properly filed.
• Supporting reporting, compliance and audit activities.
• Assisting with supplier onboarding and vendor administration.
• Coordinating with internal stakeholders to support procurement operations.

Skills and experience

The following skills and experience are mandatory:

• University degree or equivalent in Business Administration, Procurement, Supply Chain Management or a related field.
• Minimum 5 years of experience in procurement, purchasing, administration or a similar support role.
• Experience working with procurement tools, databases and documentation.
• Solution oriented mindset, with a customer focused communication skill.
• Fluent in English, both written and spoken.

Why should you apply?

• You will have the opportunity to work within leading space organisations across Europe.
• We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
• To be part of a company that values integrity, inspiration, care and collaboration.
• Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; access to training and development programmes; flexible relocation support.

We are proud to be an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all candidates, irrespective of gender, sexual orientation, ethnicity, religious beliefs, age, disability or other characteristics.

As part of our commitment to providing an inclusive and barrier-free recruitment process, we will provide reasonable adjustments and support to ensure neuro-diverse applicants or those with a disability or long-term condition can be their best during the recruitment process.