Who we are:

For more than 70 years, NATO’s mission has been to preserve peace and security in the Alliance for nearly one billion citizens. The NATO Communications and Information Agency (NCI Agency) and its predecessors have worked tirelessly in providing the means that enable the connectedness and togetherness that keep our Alliance strong. We are the NCI Agency, a team of 3000 civilian and military staff in 29 locations throughout Europe, North America and Asia.

Our technology and cyber experts allow NATO to conduct critical operations, protect NATO’s airspace, make data-driven decisions, defend against cyber-attacks, secure NATO networks and maintain superiority in space. This is all possible because of our greatest force, our people. In order to keep this edge we aim to hire, train and retain the very best staff.

Our staff members represent both the diversity and unity of our Alliance. When you join the NCI Agency, you will be part of an organization where you can contribute authentically to the mission and purpose of NATO and help us keep our technological edge.

About the job:

Based in The Hague, Netherlands, you will join the Agency as we embark on a journey to transform our IT services to support NATO’s Digital Endeavour. You will join Executive Support and Information Knowledge Management (EXS-IKM) section, the front office of the Chief Operating Officer (COO). The EXS-IKM section is responsible for providing senior executive support to the COO and for managing information and knowledge within the directorate.

We are looking for a highly motivated Executive Assistant who will take on the following roles and responsibilities:

• Manage the Chief Operating Officer’s schedule, arrange meetings, appointments, and ensure information is prepared in anticipation of all engagements.

• Handle correspondence and communication, including drafting emails and letters for the COO.

• Coordinate travel arrangements and accommodations, ensuring logistics and itineraries are professionally organized.

• Take accurate and concise minutes of internal meetings, especially the bi-weekly Business Area Leads meetings.

• Work in close collaboration with the Administrative Assistant to manage generic mailboxes and calendars.

• Organize and coordinate large meetings and conferences while contributing to office administration best practices.

For a full list of duties, please review the job description on the NCI Agency career site.

About you:

The valuable knowledge and experience that you bring to this role are:

• Higher vocational training in a relevant discipline with at least three years of post-related experience, or secondary education with five years of post-related experience.

• Proven abilities to build relationships with diverse stakeholders and maintain confidentiality in handling sensitive materials.

• Strong planning, organizational, problem-solving, and time management skills.

• Advanced competency in Microsoft Office Suite (Word, PowerPoint, Excel).

• Experience in drafting accurate minutes and applying office administration improvements.

• Prior work experience in an international environment with a mix of civilian and military personnel.

• Knowledge of SharePoint or similar tools.

• Fluency in English, both written and spoken, is essential.

What we offer:

• Genuinely meaningful work as part of the most successful alliance in history.

• Five-year contract with competitive tax-free salary and household and children’s allowances.

• Privileges for expatriate staff, including education allowances (where eligible), additional home leave, and other benefits.

• Excellent private health insurance scheme.

• Generous annual leave, offering 30 days plus official holidays.

• Pension benefits under the NATO Pension Scheme.

• Growth and development programs, including professional training and wellbeing initiatives.

To learn more about NCI Agency and our work, please visit our website.

We pride ourselves on being an equal opportunity employer. We are committed to fostering an inclusive workplace where mutual respect thrives, valuing diversity in gender, ethnicity, religion, and more.

Additional details on the conditions of application can be found via the NCI Agency careers site.