Principal Corporate Secretary Specialist
McDermott International
Administration
Posted on Feb 25, 2026
Job Overview:
The Principal Corporate Secretary Specialist is responsible for interpreting internal or external business issues and recommending best practices. They will be tasked with solving complex Corporate secretary-related problems and will work independently with minimal guidance. The Principal Corporate Secretary Specialist may be responsible for leading functional teams or projects and is regarded as a specialist in Corporate Secretary. As such, they must have in-depth expertise in Corporate Secretary as well as broad knowledge of the Corporate Secretary discipline within the Sustainability and Governance function.
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
The Principal Corporate Secretary Specialist interprets internal and external business challenges in the Corporate Secretary discipline. The role requires specialized depth and breadth of expertise in the area of Corporate Secretary.
Essential Qualifications and Education:
- Associate degree is required
- 3-5 years of recent Secretarial experience
- Strong organizational skills and the ability to apply strong attention to detail at all levels of work
- Ability to multi-task, prioritize work, and meet deadlines
- Ability to work under pressure and complete job assignments in an accurate and timely manner
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Key Tasks and Responsibilities:
- Provide professional-client relationship management with external clients
- Collaborate with the Client Account Manager and assigned timekeepers to manage the billing process, including editing prebills, generating reports, and sending out final invoices
- Assist with collection efforts, and coordinate client, matter, and timekeeper inquiries
- Create, edit, and proofread complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness
- Create and maintain client/matter lists and communication lists
- Organize and accurately maintain physical and electronic documents and files promptly
- Create and maintain working files and binders as requested
- Utilize company-provided software to accurately store email messages and maintain and retrieve files
- Assist with time note entry, including inputting time notes, editing, proofreading, and closing them daily
- Initiate client file transfer requests and assist with client disengagements
- Provide backup support to other lawyers and timekeepers as needed
- Volunteer for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork
- Participate in departmental projects designed to streamline workflow and/or resolve issues
- Act and assist as a proactive mentor for junior staff and new employees
- Assist with training regarding specific company processes and procedures as requested
- Copy, scan, fax, and print documents and attachments
- Prepare materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery
- Receive deliveries of items such as faxes, files, and boxes, and routes them appropriately
- Make conference room reservations, coordinate meals, multimedia, and other services as requested
- Coordinate travel arrangements through the company’s travel department as requested
- Prepare expense reimbursements, arrange for payment of invoices, and prepare check requests as needed
- Ensure compliance with the company’s Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately
- Assume additional Firm responsibilities as requested
