Senior Document Controller

The Senior Document Controller has developed specialized Document Control-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. The Senior Document Controller is skilled in various processes, procedures, and systems.

• Assist the Lead Document Management lead in completing the day-to-day project activities
• Gain experience in the following work area: iDocs
• Develop basic technical skills to complete assigned work
• Become familiar with specific aspects of the contract and project team requirements pertaining to information management and project delivery (standards, procedures, and EDMS)
• Read and implement project-specific information management procedures and work instruction
• Create work instructions where needed
• Implement project-specific information management procedures and work instruction
• Communicate document management solutions and concepts to the project team
• Responsible for identifying information management issues or areas of improvement
• Continue developing skills to complete repetitive tasks efficiently
• Participates in project documentation audits
• Ensure all project team members have the appropriate training for EDMS as required
• Prioritize and organize own/team’s work to meet agreed-upon deadlines
• Accurately track, log, and distribute releases of both internal and external documentation, including metadata
• Archive project records
• Index and distribute project documents in an accurate and timely manner

Reports to:
Project: Lead Document Management/PEM
Functional: Department Manager
Liaise with: Lead Document Management, Project Engineering, Project Management, and Department Manager
Supervises: Assigned Document Controllers

• 5 years minimum Document Management experience with a major contractor or consultant
• Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
• Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
• Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, Project
• Hands-on experience in EPC project execution in the Oil and Gas contracting industry
• Ability to work as a team member as well as act as a team leader (if the position is a Lead position)
• Successful communication skills, business acumen, and decision-making capability
• Certified iDocs Trainer (preferable)

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