Career Opportunities: Security Planning and Scheduling Officer (G-6) (24112)

Organisational context

Under the direct supervision of the Director of the Division of Management Services, the principal functions of the ICC Security and Safety Section are:

- The protection off all ICC premises, property and courtroom functions through the strict control of access and egress and the maintenance of an armed uniformed protection force.

- The management and control of all electronic security and surveillance protection systems operated at the seat of the Court.

- The safe handling and custody of all accused persons whilst detained at the seat of the Court.

- The background investigative screening of staff, contractors and other support workers to ensure the reliability and integrity of personnel assigned in a security sensitive environment.

- To promote the safety and security of ICC staff and its investigative and judicial processes, including through coordination and liaison with the security agencies of the host country, member states and international organisations.

- The armed protection of designated staff members, premises and evidence in areas of investigative operations and the provision of close protection escorts, contingency plans, staff tracking and operational liaison with host government or international security support agencies.

- The prevention of unsafe acts at work, the promotion of a safe working environment and the immediate response to fire, safety, first aid or security incidents or emergencies.

- This post exists with the Building and Court Security Unit which is led by the Head of the Building and Court Security Unit and reports to the Chief of Security.

Duties and Responsibilities

Under the direction of the Head of the Building and Court Security Unit and under the supervision of the Senior Lieutenant, the Planning and Scheduling Officer is responsible for the following functions:

1. Workforce Scheduling and Database Management

1. Prepare, maintain and update the work schedule for the Security and Safety Section ensuring the service provision of the Section with efficiency and that all factors, such as operational requirements and availably and suitability of personnel resources are considered.
2. Disseminate the work schedule and other relevant instructions among the officers on a daily basis using digital tools.
3. Maintain the monthly attendance records of the Section and on a monthly basis, create an attendance report recording all relevant events based on the publicized work schedule and distribute it among security staff. Create and manage a centralized database to log all scheduling variables and changes for audit, review, and performance tracking.
4. Ensure historical data is accurately recorded to support compliance and strategic analysis.
5. Identify and continuously update documentation related to scheduling parameters.
6. Maintain a dynamic reference system to support informed scheduling decisions.
7. Ensure close contact and liaison with all units (Security Policy and Compliance Unit, Building and Court Security Unit, and Field Security Unit) and Offices (such as the Security Training Office, Identification and Logistics Office, etc.) within the Section.

2. Overtime Monitoring and Reporting

1. Under delegated authority, administer the overtime usage by authorizing the use of overtime to meet operational requirements, monitor the usage and maintain a database demonstrating responsible financial and personnel resource management by the Section.
2. Record and justify overtime allocations, maintaining transparency and accountability.
3. Ensure compliance with Financial Rules, Staff Regulations, and internal policies.
4. Prepare and submit monthly overtime reports to Section management for review.
5. Ensure close contact and liaison with the Human Resources Section and the Finance Section.

3.Timekeeping and Compliance Reporting

1. Monitor contractual status of security staff through spreadsheet database in line with Staff Rules and Regulations in reference to entitlements of Annual Leave, Emergency and Sick Leave and keep the Human Resources Section informed as required.
2. Act as the time / attendance keeper for the Section and report, feed and update timely the ERP-SAP Time Management Module.
3. Maintain accurate time records and databases for all Section staff.
4. Generate and submit mandatory reports, including attendance, leave balances, and compliance documentation.
5. Ensure timely updates and data integrity to support payroll and HRS functions.
6. Ensure close contact and liaison with the Human Resources Section and the Occupational Health Unit.

Perform other duties as required.

Essential Qualifications

Education:

Completion of secondary education.

Experience:

A minimum of 8 years of progressively responsible experience in the field of security, preferably with national police, military or an international organization or corporate security service. An advanced or a first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility;

Knowledge, Skills and Abilities:

1. Formal training and certifications in supervisory or team leader tasks and a minimum of 3 years of previous experience in such capacity in a military, police military or international organization or corporate security service is essential.
2. High degree of self-discipline, integrity and loyalty.
3. Good level of understanding in the implementation of training programmes within an organization
4. Excellent level of knowledge of the structure of the Court and its activities and operational requirements.
5. In-depth knowledge in Staff Rules and Regulations, in general and of their interpretation and application in practice.
6. Ability to supervise by providing guidance, motivation and delivering clear instructions to other security staff during regular work and especially in case of short-notice changes in service provisions requirements or when resources are limited.
7. Ability to exercise leadership in times of contention.
8. Ability to work in a team environment as a contributing member and by respecting others views or behaviours. Ability to lead a team, when required.
9. Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner. Good skills in organizing own work and conditions and attention to detail and work meticulously.
10. Excellent communication and negotiation skills. Customer orientation and ability to create a positive working environment. Ability to adjust communication style based on circumstances.
11. A very high level of computer literacy and high level of technological awareness and ability, and drive to keep abreast of available technology.
12. Proficiency in personnel management information systems. Skills and ability to use software tools relating to the administration, monitoring and reporting of staff contractual status; solid knowledge of Microsoft Office especially Excel and knowledge of SAP (Time Management Module) or other ERP systems is desirable,
13. Knowledge and experience with UN common system practices is highly desirable. Exposure in an international tribunal/court is an asset.
14. Training and post-secondary education in personnel management, with a focus on staff administration, or related field is highly desirable.

Knowledge of Languages:

Proficiency in one of the Court's working languages, French or English, is required. Working knowledge of the other is an asset. Knowledge of another official language of the Court would be considered an asset (Arabic, Chinese, Russian, Spanish). Knowledge of the Dutch language would be considered an asset.