24010 | Registry

A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

Important:

Recruitment for this post in the General Service category is done on a local basis. As a result, staff are generally recruited from the area in which the particular office is located but could be of any nationality. Candidates applying to a post in the General Services category shall meet the relevant employment and immigration requirements in the country of the duty station, including fulfilling residence and work permit conditions.

Applicants will be responsible for any expenses incurred in relation to: visa, travel to and from, and relocation to and from the duty station, in the event of an employment offer.

A staff member in the General Service category who has been locally recruited shall not be eligible for the entitlements and/or benefits exclusively applicable to internationally recruited staff.

Organisational Context

Under the direct supervision of the Director of the Division of Judicial Services, the Information Management Services Section ensures that the Registry puts in place adequate Information Management (IM) services, for the benefit of all organs and activities of the Court. The Information Management Services Section will also provide services to other Registry clients, including external parties relying on the policies and technology of the Court.

Information services consist of:

• Information management activities which include: developing policies and best practices for the management of (digital) documents, records and archives; library services and knowledge management, whether technology based or not.
• Information systems support including systems development, administration and integration.
• Technology services operations support, including end-user services, communications and networking technology, audio-visual technology.
• Information security activities, including developing policies and best practices, implementing information security standards and managing risk related to information, whether technology based or not.

The Information Management Services Section provides:

• Advice on best practices addressing the needs of its clients and the Court’s and Registry’s strategic objectives.
• Integrated solutions (i.e. systems, policies and processes) relying on industry best-practices on all aspects of information services related to capturing, storing, preserving, delivering, securing and managing information and communication.
• Leadership and dialogue with clients in relation to the innovation, awareness and adoption of new information practices, tools and technology-enabled processes and practices that will improve productivity, effectiveness, information sharing and availability.
• Strategic input and support for the implementation of a continuous change management process harnessing the use of information and technologies.

As part of the Information Management Unit within the Information Management Services Section, the Library, Archives and Legacy team:

• Preserves the institutional memory of the Court by implementing a trusted digital repository for all archival and legacy information and providing expert advice on metadata and digital preservation to enable the long-term survival and continued accessibility of public and confidential materials.
• Assists all constituents of the Court meet their information and research needs, by providing a timely, impartial and confidential reference service and managing, developing and preserving relevant, accessible and integrated collections.

Duties and Responsibilities

Within this framework, and under the direct supervision of the Library, Archives and Legacy Officer, the incumbent will perform the following duties:

• Supports the acquisition, accessioning, arrangement and description, storage and preservation of archival records and collections, both physical and digital, adhering to existing archival SOPs and standards, including for metadata description.
• Assists in applying retention and disposal rules in line with ICC/AI/2015/002 Record Retention and Disposal Policy.
• Maintains confidentiality at all times and implements access controls for archival records, in line with existing security classifications, including following procedures for re- or declassification where required.
• Assists users with archival enquiries and research.
• Supports the development and maintenance of digital findings aids, including public facing information on archival collections.
• Assists in the implementation, support, and maintenance of archival information management systems including the development and implementation of long-term digital preservation solutions.
• Maintains physical repositories in good order. Undertakes environmental monitoring checks and ensures optimal use of storage space in line with preservation best practices.
• Monitors stocks of archival supplies.
• Liaises with archival focal points for the timely transfer of legacy materials.
• Performs other duties as required.

Essential Qualifications

Education:
Diploma of secondary education.

A technical or vocational certificate in information management, records management, archives management or a related field is desirable.

Work Experience:

A minimum of six years of progressively responsible relevant experience in information, records or archives management. An advanced or a first-level university degree may be considered as a substitute of two years' working experience only to determine eligibility.

• Experience responding to research enquiries or delivering client facing services.
• Experience handling sensitive, confidential, or personally identifiable information.
• Experience adhering to indexing, archival description or metadata standards.
• Experience supporting digitization initiatives is desirable.
• Experience handling physical archival materials is desirable.

Knowledge, Skills and Abilities:

• Knowledge of digital and physical preservation best practices.
• Ability to methodically adhere to procedures and standards.
• Well-developed written and verbal communication skills with a keen attention to detail.
  
  

Knowledge of Languages:
Proficiency in one of the working languages of the Court, English or French is required. Working knowledge of the other is considered an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.

ICC Leadership Competencies
Purpose
Collaboration
People
Results

ICC Core Competencies
Dedication to the mission and values
Professionalism
Teamwork
Learning and developing
Handling uncertain situations
Interaction
Realising objectives

Learn more about ICC leadership and core competencies.

General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested;

- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions;
- Applications from female candidates are particularly encouraged;
- Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.