Organizational Context

The Secretariat (SASP) provides the Assembly and its Bureau and subsidiary bodies with substantive, administrative and technical assistance in the discharge of their functions under the Statute. The substantive servicing functions include, inter alia, providing legal and substantive secretariat services, such as the provision of documentation, reports and analytical summaries, and supplying advice within the Secretariat on legal and substantive issues relating to the work of the Assembly. The post is based in The Hague, but will cover and assist the work of the President and the New York Working Group in New York.

Duties and Responsibilities

Under the supervision of the President of the Assembly and, as appropriate, the Director of the Secretariat of the Assembly, the incumbent performs following duties:

• Support the President, in coordination with the Secretariat of the Assembly based in the Hague (SASP), as appropriate, in his/her activities with the Assembly, its Bureau, working groups and subsidiary bodies.
• Contribute to the planning and implementation of the external relations and communications strategy of the President, in particular by providing advice on issues and developments affecting the President’s external relations-related activities, conducting research and preparing materials, and providing support for his/her activities and initiatives to engage with the global community (States Parties and non-States Parties, the United Nations, international and non-governmental organizations, academia and the general public) in order to enhance support and cooperation with the Court and promote universal participation in the Rome Statute. This includes assisting in the preparation of draft statements, draft presentations, draft talking points, replies to media queries, interview requests, written contributions to publications, participation in conferences/seminars/side events for the President of the Assembly as well as managing the President’s official social media accounts in a timely manner.
• Provide, as required, policy, legal and strategic support and advice to the President on complex issues pertaining to the President’s mandate and functions.
• Assist, as appropriate, in the review of documents submitted for the President’s consideration, including internal communications with the Court, letters, note verbales, memoranda, policy documents, legal documents, reports to the Assembly and its subsidiary bodies, resolutions, reports to the United Nations and other documents.
• In coordination with the Secretariat of the Assembly based in The Hague (SASP), provide substantive servicing of the Assembly, its New York Working Group and Bureau, and other serviced bodies including through the timely and accurate preparation of summaries of the discussions, revision of documentation, with a sound legal basis of the issues discussed, in coordination with SASP but with minimal supervision. The incumbent will be required to be available to work during nights due to time difference with New York, and to travel when required ;
• Reporting on relevant aspects of meetings related to the Assembly and the Court at the United Nations, including the Friends of the ICC, the Security Council, the UN General Assembly and others, taking into account the reporting obligations of the Head of the ICC Liaison Office so as to avoid duplication;
• Provide substantive support to the President by ensuring the President’s preparation for meetings and official travel, drafting, speeches, speaking notes, articles and other relevant documents, as well as accompany the President as required, providing advice, establishing key contacts and ensuring follow up. Further, assist in organizing the ASP President official travels including through preparing and maintaining travel and meetings calendars / work programmes, conducting background research, communication with relevant government interlocutors, conference organizers, media representatives or others, in coordination with the SASP;
• As required, represent the President in various internal meetings with relevant actors and stakeholders;
• Maintain files of general information on sessions and meetings and complete various forms concerning the organization of meetings at UNHQ, including technical and budgetary matters, in coordination with SASP and the UN Secretariat, as appropriate;
• Assist with ad hoc tasks, as required by the President/SASP.

Essential Qualifications

Education:

An advanced university degree in law, international relations, or any other related field is required. A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.

Experience:

A minimum of five years (seven years with a first-level university degree) of progressively responsible professional experience in the areas relevant to the duties and responsibilities, as indicated above, preferably with an international angle, either in an international organization, in national service or non-governmental organization, is required.

Knowledge, skills, and abilities:

• Awareness of the context in which the Court operates, especially vis a vis States and the UN;
• Knowledge of the Rome Statute and familiarity with the past and current work of the Assembly, including its normative texts, its practice and the challenges posed;
• Ability to draft clearly and accurately, with attention to detail, while requiring minimal supervision;
• Ability to use social media;
• Strong research and analytical skills and ability to conduct comprehensive research on a range of issues;
• Good understanding of contemporary international relations, international organisations and their interrelationships;
• Excellent inter-personal skills to contact and maintain a good working relationship with the representative of States, members of the Bureau, members of subsidiary bodies of the Assembly, relevant staff of the Court;
• Demonstrated planning and organizational skills and ability to work to tight deadlines and handle concurrent projects;
• Ability to perform multitasking under pressure when so required;
• Proficiency in computer skills and ability to use relevant software applications, in particular information databases, internet/intranet services, library sources etc.;
• Ability to establish and maintain effective working relations with people of different national and cultural backgrounds with respect for diversity.

Knowledge of languages:

Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is considered an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an asset.