Hybrid working opportunity

The Community Partnerships and Development Office Coordinator serves as the strategic operational backbone for the regional office, ensuring seamless coordination and integration across the Regional Director's portfolio and subregional operations. This role exists to optimize regional effectiveness through proactive coordination, strategic follow-through on initiatives, and fostering collaborative synergies across the global Community Partnerships and Development network. The position bridges strategic direction with operational execution, enabling leadership to focus on high-impact partnerships while ensuring organizational excellence and accountability across the region.

The Community Partnerships and Development Office Coordinator serves as the strategic operational backbone for the regional office, ensuring seamless coordination and integration across the Regional Director's portfolio and subregional operations. This role exists to optimize regional effectiveness through proactive coordination, strategic follow-through on initiatives, and fostering collaborative synergies across the global Community Partnerships and Development network. The position bridges strategic direction with operational execution, enabling leadership to focus on high-impact partnerships while ensuring organizational excellence and accountability across the region.

Bachelor's degree in business administration, international relations, education, or related field; Master's degree preferred
Minimum 3-5 years of experience in coordination, project management, or operations roles within international, educational, or nonprofit organizations
Demonstrated understanding of the IB's mission, programmes, and organizational structure
Proven track record of successfully managing complex coordination responsibilities across multiple stakeholders and geographical locations
Experience working in multicultural, matrixed organizational environments
Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams)
Strong reporting capabilities, including Power Point presentation and data visualization
Competent with virtual collaboration platforms and meeting technologies (Zoom, MS Teams, etc.)
Ability to quickly learn and adapt to new organizational systems and technologies
Strategic thinking: Ability to see the bigger picture and understand how coordination activities support strategic objectives
Exceptional organizational skills: Proven ability to manage multiple priorities, deadlines, and stakeholders simultaneously with meticulous attention to detail
Proactive initiative: Self-starter who anticipates needs, identifies opportunities, and takes ownership without waiting for direction
Communication excellence: Superior written and verbal communication skills in English; additional languages (Spanish, French, or Arabic) highly desirable
Relationship management: Strong interpersonal skills and ability to build credibility and trust with diverse stakeholders at all organizational levels
Cultural intelligence: Comfort and effectiveness working across multiple countries, cultures, and educational systems
Discretion and judgment: Demonstrates appropriate confidentiality, political sensitivity, and sound judgment in handling sensitive information
Problem-solving orientation: Resourceful and creative in finding solutions; remains calm and effective under pressure
Collaborative mindset: Team player who facilitates cooperation and creates positive working relationships
Adaptability: Flexible and resilient in responding to changing priorities and organizational needs
Occasional travel may be required for regional meetings or team activities (estimated 5-10% of time)
May require flexibility in working hours to accommodate coordination across multiple time zones

1. Strategic Operations Coordination

Coordinate and optimize regional operations by planning, organizing, and facilitating regional and subregional team meetings, strategic planning sessions, and collaborative activities to ensure alignment with organizational priorities and maximize operational effectiveness

Support the Regional Director in maintaining oversight of ongoing initiatives by tracking key actions and deliverables in collaboration with the subregional teams
Design and implement coordination mechanisms and workflows that enhance cross-functional collaboration between the Regional Director, Subregional Heads, and global CPD network

2. Regional Performance Monitoring and Reporting

Co-develop and maintain comprehensive regional tracking systems to monitor progress on strategic initiatives, partnership development, and key performance indicators across all subregions
Ensure timely and accurate reporting on regional achievements, challenges, and resource needs

3. Initiative Implementation and Follow-Through

Proactively monitor and drive completion of operational tasks, action items, and deliverables emerging from leadership meetings and regional planning sessions
Identify bottlenecks, anticipate challenges, and escalate issues appropriately while proposing solutions to maintain momentum on critical initiatives
Maintain accountability frameworks and follow-up systems that ensure commitments are tracked and completed within agreed timelines

4. Cross-Regional Network Coordination

Serve as the primary liaison between the regional office and the Executive Assistant to the CP&D Chief, ensuring seamless information flow and alignment on global initiatives

Coordinate with peer Regional Office Coordinators to share best practices, standardize processes, and contribute to global operational excellence
Facilitate knowledge exchange and collaborative problem-solving across the regional coordinator network

5. Stakeholder Engagement Support

Provide high-level coordination support for strategic partnership engagements with ministries, universities, associations of IB world schools, and major stakeholder groups
Prepare briefing materials, backgrounders, and presentation materials that enable leadership to engage effectively with external partners
Track and maintain the regional relationship management system to ensure continuity and strategic cultivation of key partnerships

6. Meeting and Event Management Excellence

Design and execute high-quality regional meetings, team activities, and professional gatherings that foster collaboration, build team cohesion, and advance strategic objectives
Manage all logistical elements including venue selection, technology setup, materials preparation, and participant coordination while ensuring cost-effectiveness
Create meeting frameworks, agendas, and documentation systems that maximize productive use of leadership time and ensure clear action outcomes

7. Information Management and Communication

Establish and maintain effective communication channels and information-sharing protocols across the regional office
Manage document repositories, shared resources, and collaborative platforms to ensure accessibility and knowledge preservation
Draft and coordinate internal communications that keep regional teams informed and aligned on priorities, decisions, and organizational updates

8. Continuous Improvement and Process Innovation

Identify opportunities to streamline processes, improve efficiency, and enhance the effectiveness of regional operations
Recommend and implement tools, systems, and approaches that elevate the coordination function and support organizational growth
Contribute to the development of best practices and standards for regional coordination across the IB network

See more open positions at International Baccalaureate

Privacy policy Cookie policy

Sign up for our Newsletter

About us

Work in Rotterdam – The Hague is collaborative effort between public entities, focused on facilitating the contact between companies with open positions located in our region and qualified international professionals. Our mission is to attract top talent to the Greater Rotterdam – The Hague area in the Netherlands and work together on creating a better, greener, smarter, cleaner and healthier world.