Secretary

The Secretary provides administrative support to the Education Bureau and the Vice Rector. The secretary facilitates the work of the Examination Board of IHE Delft, the MSc-WSD Programme Committee and the Professional Training Programme Committee (PTPC). The Secretary uses his/her sound knowledge of examination regulations and educational quality assurance processes to plan and perform quality control tasks that enable efficient decision-making. The candidateis an experienced minute taker who enjoys producing accurate and concise reports.

• Provides secretarial support to Head of EB and Vice Rector;
• Keeps the Education Bureau agenda up to date and addresses upcoming actions/events;
• Staffs the secretariat of the Examination Board and the secretariat of the Academic Appeals Board, and manages their email accounts and other correspondence;
• Schedules and organises meetings for the Examination Board, the PC-WSD and the PTPC;
• Captures essential decisions, discussions and actions during meetings and summarizes them in concise reports;
• Organises information and manages (digital) repositories for abovementioned boards and committees;
• Performs delegated quality-assurance tasks of the Examination Board to facilitate efficient decision-making in- and outside meetings;
• All other common activities within the department.

• 3 years of experience in a secretarial position;
• Senior secondary vocational education;
• Excellent verbal and written communication skills;
• Ability to filter information and capture the essence of discussions in reports;
• Computer skills, preferably with experience in using spreadsheets, (SIS) databases, CRM software, etc;
• Customer focus;
• Diligent, accurate and responsible;
• Fluency in English (the working language of IHE Delft) and Dutch;
• Handles information confidentially.

The employment contract is for 0.8 to 1.0 fte (32 to 38 hours/week), scale 6 Collective Labour Agreement for Dutch Universities. The position is in Delft, the Netherlands.

IHE Delft offers an attractive, multiple choice employee benefits scheme, year-end bonus and generous pension scheme. The appointment implies entry into the Netherlands' Civil Service Pension Fund (ABP). We also offer 31 days’ leave based on a 38 hours working week.

The candidate must be eligible to work in The Netherlands as the position is in Delft, the Netherlands.

Additional information can be obtained from Mr. Erwin Ploeger, Head of the Education Bureau,
(+31 15 215 1758 or e.ploeger@un-ihe.org).

IHE Delft follows an open procedure of recruitment, which respects diversity and provides equal opportunity to applicants of all backgrounds.

Applications (in English) should respond specifically to the requirements, applications can be made with curriculum vitae and motivation letter. You can upload the PDF files in the application form.

Please use the ''apply'' button on the bottom of the page, applications through email will not be taken into consideration.

By submitting your application for this vacancy, you agree with the privacy statement below:

The personal data you share through your application file and other means will only be used by IHE Delft for the purpose of the recruitment and selection process in order to evaluate your suitability for the vacancy for which you have applied, as well as for communication purposes related to the vacancy. IHE Delft will process your personal details in accordance with the EU General Data Protection Regulation of 25 May 2018. For more information we refer you to the privacy statement of IHE Delft: https://www.un-ihe.org/privacy-statement

Without your prior consent or other legal basis, no information will be shared with third parties. For further questions please contact our Data Protection Officer at dpo@un-ihe.org.