Project Administrator

Are you the person teams rely on to keep documentation, reporting, and processes under control? Can you bring structure and clarity to complex engineering projects from day one?

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We are looking for a Project Administrator to coordinate and maintain project administration processes, ensuring accurate documentation, reporting, and alignment between project teams and stakeholders.

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Tasks & responsibilities:

• Set up and maintain the administrative structure and processes for complex engineering projects.
• Coordinate and execute project administration activities in line with internal procedures and client requirements.
• Maintain accurate filling systems, reporting structures, and document management processes.
• Support alignment and communication between project teams, clients, and internal stakeholders.
• Ensure timely handling of project documentation, correspondence, and data management.
• Monitor and maintain project records to ensure consistency, traceability, and compliance.
• Support project reporting and contribute to optimising administrative workflows.
• Assist with continuous improvement initiatives related to project administration processes.

• Pre-university education or secondary vocational education in administrative services (higher education is a plus).
• At least 3—5 years if experience as a Project Administrator within engineering, construction, offshore, or similar industries.
• Strong experience with document management, project administration, and reporting processes.
• Proficiency in Microsoft Office and office administration tools.
• Strong organisational skills with high attention to detail and accuracy.
• Good communication and stakeholder coordination abilities?
• Ability to work in a fast-paced, multidisciplinary project environment.
• Proactive mindset with strong time-management skills.
• Fluent in English, both verbally and in writing.