Document Expeditor

Do you have experience in resolving document-related challenges? Can you ensure that critical project documentation flows smoothly and on time?

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We are looking for a Document Expeditor to ensure the timely submission, review, and approval of vendor and internal documentation in line with project requirements, coordinating with teams to resolve delays and ensure smooth document workflows.

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Tasks & responsibilities:

• Expedite vendor and internal documentation following purchase order requirements and approved document schedules.
• Ensure timely internal review and workflow completion of documents under review.
• Participate in package meetings (KOM, Design, Procurement, Pre-fabrication, Testing, Release for shipment) when applicable.
• Review and monitor document schedules to track progress.
• Assist the Project Expeditor in managing the timely submission of vendor documentation.
• Coordinate with vendors to resolve issues that may delay document submittal.
• Expedite the internal review of documentation, ensuring efficient completion.
• Assist in resolving commented documents by coordinating across teams.
• Interface with external or internal vendor document control teams to ensure timely upload of documentation.

• At least 3+ years of experience in document control or document expediting.
• HBO education or equivalent.
• Experience working on EPC projects.
• Experience in project expediting is a plus!
• Familiarity with document control systems.
• Knowledge and understanding of manufacturing processes.
• Strong communication skills in English, both verbally and in writing.
• Persistent, enthusiastic, and able to handle difficult situations diplomatically.
• Strong organisational skills and attention to detail.
• Ability to read and review document schedules.
• Proficient in Microsoft Office suite.
• General understanding of supply chain processes.
• Experience working in multicultural environments is an advantage.